Legal Administrative Assistant (Litigation)

Position Summary

The Legal Administrative Assistant performs the administrative functions supporting Partner and Associate Attorneys in the litigation department of the data privacy practice.

Responsibilities

  • Prepare, revise and file documents with the Court in an efficient and timely fashion.
  • Prepare and organize materials in anticipation of Court Hearings, Depositions, Arbitrations, etc.
  • Organize and maintain case related documents.
  • Coordinate client conferences, depositions, expert witnesses, etc.
  • Calendar and monitor Filing Deadlines.
  • Monitor reporting to Clients and Carriers based on the Billing Guidelines provided.
  • Maintain multiple complex calendars.
  • Assist with researching and organizing voluminous discovery projects.
  • Maintain file contacts in accordance with Firm process.
  • Maintain file organization in accordance with Firm process.
  • Assist with review and processing of invoices.
  • Coordinate travel arrangements.
  • Intake new cases, open and close files.
  • Monitor Attorney e-mail to elevate important matters.
  • Track compliance with file management deadlines.
  • Perform additional administrative tasks as assigned.

Skills & Qualifications

  • Litigation experience, required.
  • Associate Degree or equivalent training/work experience, required.
  • 5+ years of progressive responsible legal administrative litigation support experience within a legal department or law firm an equivalent combination of education and experience.
  • Experience with professional services billing systems.
  • ProLaw experience, a plus.
  • Experience with document management systems and best practices, strongly desired.
  • Ability to perform multiple tasks simultaneously while maintaining a positive attitude in a fast-paced environment
  • Experience with eDiscovery a plus.
  • Strong typing skills.
  • Ability to transcribe dictation
  • Effective time management and high level of attention to detail skills to balance the workload of Partner and Associate attorneys and efficiently prioritize requests.
  • Strong communication and interpersonal skills; can collaborate with all levels of staff both orally and in writing.
  • Good analytical skills.
  • Ability to resolve issues quickly and efficiently.
  • Ability to represent a positive and professional image.
  • Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications may be necessary, such as ProLaw.
  • Proven ability to schedule meetings and conference calls with multiple parties and arrange travel.
  • Advanced level of knowledge of legal terminology.
  • Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package.
  • Demonstrated knowledge of filing and record tracking systems, both paper and electronic.
  • Ability to use high level of discretion and maintain all confidentiality.
  • Working knowledge of legal process, protocols and procedures.
  • Ability to multi-task with demanding time frames in an interrupt-driven work environment.

To Apply

Please submit your resume to and include a short summary about why you’re interested in the role.


Mullen Coughlin is an Equal Opportunity Employer.

Applicant must be authorized to work in the United States of America.

Relocation assistance is not provided for this position.

Mullen Coughlin is not accepting resumes from search firms for this position.

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